Tips To Get the Best LTL Shipping Rate

Amanda CallahanFreight Trucking, General, Shipping Guide, Shipping RatesLeave a Comment

Increase your profitability by making savings

What Does LTL Mean?

Getting the best LTL shipping rates is a matter of careful planning and negotiation. LTL means “less than truckload” freight charges. It would be best if you expand your choices while taking advantage of any discounts. Otherwise, budgeting becomes difficult. Start by managing your expectations to not overshoot the possibilities. Ideally, all the costs should be budgeted to avoid cash flow problems. 

Implications of Using LTL Shipping

One of the advantages of LTL shipping is that it offers several options rather than restricting customer choices. In that way, the customer can control their business model. Additionally, LTL works best when there is transparency and good communication among the freight companies or any entity involved in the supply chain. Here are some things to consider:

  1. Utilize any spare truckload space: Because LTL loads do not fill a truckload, the provider may charge different rates. Typically, loads will weigh between 151lbs and 20,000lbs. Also, the logistics companies will change if they fill up one or more trucks. 
  2. Weight increments: Some carriers offer a discount for every weight increase in the shipment. The implication is that rates offered at 15lbs may be markedly different from those that are offered at 20,000lbs. You can still use LTL carriers even if you want to ship larger pallets. 
  3. Spot quotes: Larger pallets get spot quotations, which can vary significantly. This pricing variance implies a loss of control over your budget. Some experts argue that LTL shipping is a jungle of costs and opportunities. It’s important to invest in helpful research to gain a clearer understanding of the market. 
  4. Truckload rates: The LTL rates are very different from truckload rates and must not be confused. Truckload shipment rates are much more straightforward than LTL. Do not use one strategy because you may need to make quick changes and decisions. 
  5. Routes and protocols: LTL carriers receive freight from different shipping companies. The freight is then placed on long-haul vehicles for delivery to the destination. There is also some interim sorting where smaller freights are delivered to more intricate destinations. 

Factors That Can Reduce Your LTL Shipping Rates

Several factors can be referenced when trying to reduce your shipping rates. These include: 

  1. High volatility in the freight rate

It is advisable to time your shipping schedule to coincide with the times when carriers experience low demand. This requires investigations into the seasonal fluctuations in freight rates. It also helps to check the rates by region. A case in point is how there is high demand for LTL shipping during the holiday seasons, which pushes prices higher. Think about whether the prices are charged on a contract or on the spot in different ports that they go through. The cheaper option should be selected, subject to other logistical considerations such as speed. 

  1. Knowing liability coverage

The liability coverage among LTL carriers can vary significantly. This is important if you suffer from damaged or lost cargo during storage or transit. Regardless of the value, the carrier will only pay up to the maximum liability coverage. Any excess will have to be borne by the shipper, who can then pass on the costs to their customers. Ensure that coverage is confirmed before signing any contracts or sending any cargo through a specific LTL carrier. It is also imperative that you have the correct insurance and are compliant with all its stipulations. 

  1. Keeping your pallet size low

It would be best if you take every opportunity to control pallet sizes. This will increase the efficiency with which you use space. It may even prevent you from paying unnecessary add-on costs. Pallet size is a crucial cost determinant of freight charges. Do not allow empty spaces to increase your costs. Additionally, it would help if you stuck to weight and height limits to avoid paying surcharges. The current maximum is 60 inches, after which the surcharges will kick in. 

  1. Developing your understanding of tariff rules

LTL shipping cannot get away from the mechanics and rules of international trade. Ruled tariffs are a mechanism for LTL carriers to maximize their revenues. The charges are hidden and could arise through cumbersome or large books, including delivery fees based on zip codes or locations. Understanding your liability will help you budget and avoid unnecessary costs. 

  1. Keeping track of freight routes imbalances

The freight routes imbalances (FRI) will influence the cost of shipment. Examples include the “backhaul lane,” which refers to cargo that can be shipped using an empty carrier returning following a delivery. Because LTL carriers dislike ferrying empty trailers, they will offer great discounts on return trips if you have scheduled your shipping accordingly. Another term to remember is “headhaul lane,” which occurs when an order sets the carrier on its way before the backhaul trip to port. LTL carriers tend to charge a higher amount for such bookings. 

  1. Embracing simultaneous shipping

Whenever possible, ship everything at once. If you are using the same route regularly, consolidating your shipments will help you avoid premium charges associated with headhaul as you collect everything at a go. It is estimated that you can save up to 90% in excess charges for every trip if you utilize simultaneous shipping. You can stack all the boxes on one pallet. 

  1. Using routing to choose LTL carriers

The best LTL carrier should be linked to the routes that you need. Carriers have started specializing, and some are more suited than others for specific routes. Part of the consideration is selecting who offers the best pricing list. For example, freight carriers may have certain local hubs that can help you minimize costs. A case in point is LTL carriers specializing in long-haul or cross-country trips, charging less than those relatively new to this niche.

  1. Trying to negotiate your rates

Just because you are presented with a price list does not mean you have to accept it wholesale. There are opportunities to ask for discounts and changes if you keep open communication and use experienced negotiators.

  1. Watching out for accessorial charges

There are additional services that are separate from basic dock-to-dock shipping. For example, the LTL carrier may offer liftgate, home, office, and specialized deliveries to challenging locations such as hospitals and prisons. These may be useful services, but they add to your budget. Ensure that they are correctly negotiated. 

  1. Making use of stackable shipments

If you do not have fragile or breakable cargo, you can use stackable shipping to avoid being charged additional fees for separate spaces. Ensure that the packaging and labeling indicators whether the cargo is stackable or not. You should also notify the LTL carrier so that they take the necessary steps to reduce your bill. 

  1. Accounting for total costs

As you negotiate each service and additional cost, ensure that you also pay attention to your overall or total cost. You should check all other charges and services. This detailed information is essential for making decisions about your net cost. This is critical when dealing with several LTL carriers on different lanes. Some discounts are not advantageous for your net costs. For example, discounts on one lane may increase expenses on another. 

  1. Being cautious about same-day delivery

Do not make same-day delivery the default. Only use this expensive option when necessary. LTL carriers charge a substantial premium for this service, which can push up the net cost of shipment. Work with specialist carriers for your niche products. A specialized carrier is likely to be more efficient than a generalized one. 

  1. Working in partnership with other shippers

This is one of those areas in which cooperation is advantageous. Take the opportunity to team up with other shippers to negotiate reasonable prices and conditions. Consolidate shipping with other local companies if possible so that merchandise is packed into manageable pallets that reduce expenses. Working as a group can also facilitate your research into opportunities and best practices. 

  1. Considering using 3PL service providers

The advantage of working with 3PL companies is that they have experience negotiating and organizing these shipments. These companies also have access to technologies that can make your work easier. Additionally, they have networks in the industry that can help negotiate lower rates and easier routes.

Wrapping Up

LTL shipping can be a costly addition to shipping. However, it is possible to reduce these costs through negotiation and planning. Ensure that you maximize opportunities to secure discounts while not engaging in shipping practices that will increase surcharges. 

Amanda Callahan on EmailAmanda Callahan on Linkedin
Amanda Callahan
Amanda loves working here and has been with us since 2015. Amanda enjoys writing, decorating, cooking, and she is passionate about spending time outdoors with her family. She left the BBQs of Missouri and a sweet gig at Maersk to join our ranks here in Miami. Her experience in the industry is vast, including Import/Export by Air and Ocean, warehousing, Customs Clearance, and supply chain optimization.

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